Accounts Payable Admin | In Office - Flexible Schedule

Location: Troy/Tipp City, Ohio 

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We are a family-oriented civil construction company in Troy, Ohio, that truly believes our team is the most valuable asset we offer our customers and each other.

Our Accounts Payable Admin will play a crucial role in ensuring smooth day-to-day office operations, supporting accounting functions, and managing administrative tasks. This position is responsible for accounts payable, portions of accounts receivable, account reconciliations, and assisting with month-end close. Additionally, the A/P Admin oversees office supply management, maintains a welcoming office environment, and provides general business support to the team.

This role is for you if you are looking for a great company culture, are self-motivated, flexible, and thrive on collaboration.

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This full-time position offers competitive compensation, full benefits, and real growth potential with a stable, values-driven contractor that has been serving the Miami Valley for more than two decades. Additionally, this opportunity provides a unique opportunity for a flexible schedule, and less-than full time hours if that is desired.

 

What You’ll Do:

1. Accounting & Financial Tasks

• Enter and process all accounts payable transactions.

• Reconcile tickets, invoices, and statements from all vendors.

• Prepare and issue checks and process weekly payments.

• Invoice topsoil and trucking customers and record payments for all sales.

• Manage and reconcile the cash box.

• Pay sales tax on a monthly basis.

• Reconcile all bank accounts, credit cards, and financial statements.

2. Contract & Compliance Administration

• Generate certified payroll reports and submit them with monthly progress invoicing.

• Coordinate and track project closeout documentation, ensuring timely completion with project managers, subcontractors, suppliers, and owners.

3. Office Administration

• Welcome and assist visitors in a professional manner.

• Manage incoming and outgoing mail and receive packages.

• Order and maintain office supplies inventory.

• Keep kitchen and shared office areas clean and organized.

• Create and distribute the weekly company newsletter.

• Run errands, type notes, and other tasks as needed.

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What You’ll Bring:

Required:

• Previous office administration, bookkeeping, or accounting experience.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).

• Strong attention to detail and accuracy in data entry and financial record-keeping.

• Excellent communication and interpersonal skills.

• Ohio Notary Public Commission (or ability to obtain upon employment).

Preferred:

• Experience in construction, subcontractor coordination, or contract management.

• Knowledge of prevailing wage reporting and certified payroll processes.

• Ability to multitask and manage competing priorities in a fast-paced environment.

• Strong problem-solving skills and ability to work independently with minimal supervision.

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The Good Stuff:

• Family-oriented Monday – Friday schedule with flexible hours

• PTO and paid holidays

• Company-paid employee health insurance

• Simple IRA with company match

• Annual performance bonus potential

• True family culture in a stable, growing company

 

If you want to work with a team that puts people and integrity first — we’d love to meet you. Apply today and help us continue building great places in Dayton and Southwest Ohio!

 

Outdoor Enterprise is a drug-free workplace and equal opportunity employer.